Selecting a Learning Platform for the Tasmanian Wine Academy

The challenge

Wine Tasmania was establishing the Tasmanian Wine Academy and needed an online learning platform that could deliver courses to the industry and sell them online. It wanted a fair, transparent and defensible way to choose the right provider.

What we did

K2 Projects provided consulting services to Wine Tasmania, working alongside its strategic adviser to lead the procurement from market approach through to contract. Our work included:

• Defining and prioritising requirements into must-have and desirable capabilities
• Preparing the request for quote and a structured vendor response schedule
• Approaching a broad field of local and international learning platform providers
• Evaluating responses against the requirements and comparing whole-of-life cost, so options were judged on value rather than price alone
• Running a best and final offer stage and customer reference checks for the preferred provider
• Writing the final recommendation and managing outcome notifications for all respondents
• Closing key risks before signing, including Australian data residency and online sales capability written into the contract

Outcomes

The procurement is complete. Wine Tasmania selected the only shortlisted provider that met every must-have requirement within budget, and reference checks raised no material concerns.

We are now supporting the platform build, including configuration, branding and staff training, ahead of the Academy's launch.

"Thanks for the updates, the great work and progress to date!" – Wine Tasmania